toggl.com - Time tracking without taking up time to track it

www.toggl.com

Have you ever looked back on your day, having so many items on your to-do list still not completed, and wondered where all your time went? Or do you feel that you might be giving more time to a project than it needs? Or do you have a job where you want to easily complete your timesheet and export it to your boss or client? Then Toggl might just be the tool you need!

Toggl helps you keep track of your time with a simple click of a button. You can access your account across platforms (e.g., on your computer desktop, on your mobile phone, on your tablet, on any browser with an internet connection). It's available for Android, iPhone, iPad, Mac, and Windows.

You can export your tracked time in a spreadsheet format, or you can have it e-mailed. You can even e-mail it to yourself once a week!

How much does this cost? Nothing! You can even make your account via your Google account. There is an option to get more features for $5/month. You can even track your time as "billable" or "non-billable".

Finally, be sure to watch these two videos, which are about 1 minute long each, to get the hang of how to use it.
http://youtu.be/xc_Z19pWllQ
http://youtu.be/8hdCOnW6oH0

Then, download it on your devices, and get ready to open the black box containing the information about where all your time went! For instance, I just spent about 5 minutes researching and downloading Toggl, then about 10 minutes writing this blog post. Easy as pie!

CloudOn - The best app for Microsoft Office on iPad

http://site.cloudon.com/

It seems that my technology time has been mostly spent fiddling with my new iPad mini. Of course, with that comes the need to open, edit, and save Microsoft Office documents. So, here's another app - and it is a cross-platform app, meaning that you can use it whether you have Android or iOS. As a newbie iPad user, I figured that the Apple developers would surely be able to make a decent Microsoft Office app with decent compatibility with the Windows Microsoft Office. So I opened and edited a document using the "Pages" app. Much to my chagrin, the compatibility was horrible, and it ruined the formatting on a table I was editing. This caused me to have to re-write the entire document, because of course it saved over my original, unscathed document.

Unsatisfied with all of the "top 10 apps for Microsoft Office on iPad" lists, I decided to go for the more direct approach. Through a lucky search, I found an app called CloudOn. It is WONDERFUL and I will tell you why. First, I was able to open, edit, and save that same document mentioned previously, but this time with NO compatibility issues. And it was effortless to save back to my DropBox account, unlike the Pages app which required a few un-intuitive, manual steps.

One of the best things about the CloudOn app is that it looks and feels just like Microsoft Word. Here's a screen shot to prove it:

As you can see, it has the familiar "ribbon" navigation at the top. Plus, it improves your keyboard selections to include alternate keys such as CTR, ALT, and all the F-keys!

Also, CloudOn automatically saves your file as you modify it, and you can see an ongoing list of when you made revisions. Plus, you can "track changes" and make in-document annotations, just like you would in Microsoft Office on Windows.

On the left, you see the ongoing list of revisions and annotations. On the right, you see where you can annotate and track changes using the "Review" ribbon.

Also, you can easily access any file in your cloud storage, including popular ones like DropBox and Google Drive.

A screen shot of what it would look like if you were browsing your DropBox through the CloudOn app. No need to hit "save", as CloudOn automatically saves and syncs back to your cloud!

Last, but certainly not least, a great thing about this app is that it is FREE! It does have additional features available if you buy the Pro version. I've only used the app once, so I can't say whether the Pro upgrade is necessary, but I had no problems opening and editing my document in the free version.

This post is just about the Microsoft Office option in the app because that's all that I've used so far. But it was so good that it inspired me to hop on here and write you a blog post about it! It also works with Microsoft Excel and Powerpoint, plus other document types like PDF's. If the rest of the document types are anything like Word, then I guarantee that you will not need any other app for your Microsoft Office document management needs!!

Evernote - There's an app to keep your brain together

Evernote.com - "Remember everything!"

Let me tell you a story of a first-year doctoral student who, when researching for papers and presentations, would go to the library for 1 book and come back with 12. You know how it is, when a title grabs your attention, and you're craving new knowledge, you want as many sources as possible! So, this book collecting started to get overwhelming. Plus, that student didn't have enough time to read all the books that she grabbed. She wanted to keep track of the books that caught her attention so that she could go back to them later. But, her arms were full whenever she went to the library, or perhaps all she had with her was her smartphone, so it was hard to create a reliable list of these books of interest. Enter: the app called Evernote! She began using Evernote to keep track of the books that caught her eye but wasn't yet ready to pick up. She could take a picture of the book and the table of contents so she could remember what interested her, then save the picture in a note in her Evernote notebook called "Books to Read". She could even tag the note with its relevant topic. The organization of this new method was wonderful! It was life-changing, because a new doctoral student has a lot of things to keep track of, and new sources of information is important but sometimes unwieldy. This method of organization was great because no matter if she had her hands full or if she just had her phone with her, she could still keep track of what was important.

A photo I captured of a book I found interesting but was not yet ready to check-out from the library.

My on-going list of sources to look into in the future.

Once I started using Evernote for this type of organization, I started seeing other uses for it. I could take notes in class and attach relevant documents as I typed. I could easily access those notes later no matter if I had my own computer with me, or if I was just using my phone, or at a hotel conference using a public computer.

Ta-da!

The best way to keep track of all your random notes to yourself, notes from meetings/classes, to-do lists, and more, is to use Evernote. It is a web-based platform that allows you to create notes, organize them into notebooks and stacks of notebooks, and share them with other people. Not only can you save notes that you write, but you can also attach documents, images, and links, too.

Evernote also has a desktop program that runs just like its web-based platform does, except you can use it when you are offline, and it will sync back to your online account when you're back on the internet.

Desktop version.

Evernote also has an app for smartphones (Android and iPhone) and tablets (Android and iPad). You can do everything in that app that you can in the web-based platform and the desktop software.

Screen-shots from the mobile version.

All-in-all, whether you are a student or a professor or a clinician, this app can be a life-saver for your organizational woes. It is free to use, but you can also pay for the premium version which gives you full access to all your notes when you are offline.

Evernote has tons of other cool add-ons, such as a foodie app:

Screen-shots from the mobile version of Evernote Food.

It also has a web-browser add-on that I use a lot, called Web clipper. It "clips" information from websites and stores that information in an easy to read format in your notebook. I use it whenever I want to remember a website, but not just the URL - I also want to remember why I wanted to remember that website, so I include content as well. It's also helpful to clip user guides or tutorials so you can have them on-hand later without having to navigate back to the same page over and over again.

Screen-shot of the webclipper add-on.

So, the final word on this Evernote thing is that its free, its easy to use, and it has so many useful applications that you can't go wrong to at least try it out.

StudyDroid - Flashcards on your Android phone

www.StudyDroid.com

Its about time I published a post about a smartphone app. I just so happen to be studying for comprehensive exams for my program. I have never been one to use flash cards, but I'm going to try it out for this exam. Anyway, I didn't want to bother with keeping up with a set of index cards, so I decided to try out an app for my Android phone. I looked at a few apps, namely StudyDroid, FREE Flashcards Helper, and AnkiDroid Flashcards.

I first tried AnkiDroid, but it would freeze on my phone. I liked its features, especially the way that it is responsive to what cards you need to study more or less. You can rate each card as you answer them, and decide whether you know that card, need to see it more, or less. It also has a desktop interface, so entering new cards seems relatively painless. The problem with the app, as I said above, is that it kept freezing on my phone (Android version 2.3.7), so I moved on.

I tried this app but it kept freezing on my phone.

I looked at the FREE Flashcards Helper, but it didn't have the same cool features, and the design seemed a bit too simple for what I wanted.

Then I tried StudyDroid. It works great on my phone, has a simple to use interface, but still has the kinds of features I was looking for.

StudyDroid - Screen shots

It has a browser based account, so you can create cards from your computer and sync them with your phone. Also, you can upload a CSV file (aka, an Excel file) to create your flashcards. This app also has the feature to mark whether or not you know a card. It doesn't have as many options as AnkiDroid, but still gives you the option to mark "known" so it puts that card at the back of the pile. You can also shuffle your cards, or turn them all over. I downloaded the free version, but might buy the paid version because it offers a quiz feature.

This is the app I decided to keep.

So, if you are studying for comprehensive exams, or just need an easy to use flashcards app, I suggest this one! If you are an iPhone user, sorry I can't offer any advice!